Digital Photography and Surveillance

Working with children and young people may involve the taking or recording of images. Any such work should take place with due regard to the law and the need to safeguard the privacy, dignity, safety and well-being of the children and young people.

Informed written consent from the Placing Authority, parents or carers and agreement, where possible, from the child or young person, should always be sought before an image is taken for any purpose.

Children may want to take pictures of themselves and each other. A culture of respectful and careful consideration should be promoted as to how activities involving the taking of images are organised and undertaken. Care should be taken to ensure that all parties especially children understand the implications of the image being taken especially if it is to be used for any publicity purposes or published in the media, or on the internet. There also needs to be an agreement before images are used and as to whether the images will be destroyed or retained for further use, where these will be stored and who will have access to them (please refer to UK GDPR guidance).

Staff need to remain sensitive to any children who appear uncomfortable, for whatever reason, and should recognise the potential for such activities to raise concerns or lead to misunderstandings. It is not acceptable for staff to take photographs of children for their personal use or using their personal equipment.

This means that staff should:

• Be clear about the purpose of the activity and about what will happen to the images when the activity is concluded;
• Be able to justify images of children in their possession;
• Avoid making images in one to one situations or which show a single child with no surrounding context;
• Ensure the child/young person understands why the images are being taken and has agreed to the activity and that they are appropriately dressed;
• Only use equipment provided or authorised by Break;
• Report any concerns about any inappropriate or intrusive photographs found to their manager;
• Always ensure that they have parental permission and/or permission from the responsible local authority to take and/or display photographs;
• Images should only be stored on Break equipment; no transfer of images to other devices is permitted without the strict approval of the service manager.

  Working with children and young people may involve the taking or recording of images. Any such work should take place with due regard to the law and the need to safeguard the privacy, dignity, safety and well-being of the children and young people.

  Informed written consent from the Placing Authority, parents or carers and agreement, where possible, from the child or young person, should always be sought before an image is taken for any purpose.

  Children may want to take pictures of themselves and each other. A culture of respectful and careful consideration should be promoted as to how activities involving the taking of images are organised and undertaken. Care should be taken to ensure that all parties especially children understand the implications of the image being taken especially if it is to be used for any publicity purposes or published in the media, or on the internet. There also needs to be an agreement before images are used and as to whether the images will be destroyed or retained for further use, where these will be stored and who will have access to them (please refer to UK GDPR guidance).

  Staff need to remain sensitive to any children who appear uncomfortable, for whatever reason, and should recognise the potential for such activities to raise concerns or lead to misunderstandings. It is not acceptable for staff to take photographs of children for their personal use or using their personal equipment.

  This means that staff should:

  • Be clear about the purpose of the activity and about what will happen to the images when the activity is concluded;
  • Be able to justify images of children in their possession;
  • Avoid making images in one to one situations or which show a single child with no surrounding context;
  • Ensure the child/young person understands why the images are being taken and has agreed to the activity and that they are appropriately dressed;
  • Only use equipment provided or authorised by Break;
  • Report any concerns about any inappropriate or intrusive photographs found to their manager;
  • Always ensure that they have parental permission and/or permission from the responsible local authority to take and/or display photographs;
  • Images should only be stored on Break equipment; no transfer of images to other devices is permitted without the strict approval of the service manager.

    Working with children and young people may involve the taking or recording of images. Any such work should take place with due regard to the law and the need to safeguard the privacy, dignity, safety and well-being of the children and young people.

    Informed written consent from the Placing Authority, parents or carers and agreement, where possible, from the child or young person, should always be sought before an image is taken for any purpose.

    Children may want to take pictures of themselves and each other. A culture of respectful and careful consideration should be promoted as to how activities involving the taking of images are organised and undertaken. Care should be taken to ensure that all parties especially children understand the implications of the image being taken especially if it is to be used for any publicity purposes or published in the media, or on the internet. There also needs to be an agreement before images are used and as to whether the images will be destroyed or retained for further use, where these will be stored and who will have access to them (please refer to UK GDPR guidance).

    Staff need to remain sensitive to any children who appear uncomfortable, for whatever reason, and should recognise the potential for such activities to raise concerns or lead to misunderstandings. It is not acceptable for staff to take photographs of children for their personal use or using their personal equipment.

    This means that staff should:

    • Be clear about the purpose of the activity and about what will happen to the images when the activity is concluded;
    • Be able to justify images of children in their possession;
    • Avoid making images in one to one situations or which show a single child with no surrounding context;
    • Ensure the child/young person understands why the images are being taken and has agreed to the activity and that they are appropriately dressed;
    • Only use equipment provided or authorised by Break;
    • Report any concerns about any inappropriate or intrusive photographs found to their manager;
    • Always ensure that they have parental permission and/or permission from the responsible local authority to take and/or display photographs;
    • Images should only be stored on Break equipment; no transfer of images to other devices is permitted without the strict approval of the service manager.

There must be a clear and effective policy on the use of surveillance in parenting assessments setting out how the techniques will be used to contribute to assessments, how families will be informed of their use for their particular circumstances, how legitimate privacy will be protected and how residents will be protected from potential abuse of such measures. All staff, parents and children (of an appropriate age) must be made aware of the policy and when necessary it is available through alternative methods of communication. Staff must gain the consent of residents prior to the reasonable use of electronic monitoring devices. Parents may keep their own electronic monitoring devices such as baby monitors for their own safe use. The policy must be clear if the information will be retained and if so, for how long compliant with the UK GDPR. Parents and children of appropriate age must be encouraged to communicate any concerns to staff about the impact of their privacy and staff must take their views into account.

The Break policy on the use of monitoring and surveillance is set out in the Statement of Purpose for young people.

All aspects of the OFSTED guidance must be followed.

The use of surveillance and monitoring methods through technology should only be used in exceptional circumstances in a home as young people need to receive care that is underpinned by face-to-face contact as would happen within a healthy family relationship. Young people are best kept safe where communication is conducted within the framework of relationship-based practice by the staff who support them. Any home using CCTV or other monitoring equipment must have a written policy describing how this will support the safeguarding and well-being of those living and working in the home. This written policy must be referenced within the home’s Statement of Purpose. Homes must gain consent to any monitoring or surveillance by the placing authority in writing at the time of placement. The use of CCTV is regulated by the Protection of Freedoms Act 2012 and the Surveillance Camera Code of Conduct (Home Office 2013).

All aspects of the OFSTED guidance must be followed.

Staff should ensure that children and young people are not exposed to any inappropriate images or web links. Managers and staff need to ensure that internet equipment used by children have the appropriate controls with regards to access and site-limitations and that 'firewall' and other safety filters are installed and regularly monitored and maintained.

Staff need to talk to the child, agree ground rules and monitor their activities as there are constantly new ways unwanted material can pass existing security systems. There will also always be people trying to gain unauthorised access to networks and PCs.

There are no circumstances that will justify staff possessing indecent images of children.

Staff who access and possess links to such websites will be viewed as a significant and potential threat to children. Accessing, making and storing indecent images of children on the internet is illegal. This will lead to criminal investigation and the individual being barred from working with children and young people.

Staff should not use equipment belonging to their company to access pornography; neither should personal equipment containing these images or links to them be brought into the workplace. This will raise serious concerns about the suitability of the adult to continue to work with children.

Where indecent images of children and other unsuitable material are found in staff possession, they should be confiscated and the Manager should be notified. The Manager should then notify the relevant social worker(s) and a decision should be reached about the actions that should follow - which may include consulting, the police and Local Authority Designated Officer (LADO) should be immediately informed. Staff should not attempt to investigate the matter or evaluate the material themselves, as this may lead to evidence being contaminated which in itself can lead to a criminal prosecution.

This means that staff should:

• Ensure that children are not exposed to unsuitable material on the internet;
• Ensure that any films or material shown to children and young people are age appropriate.

Whilst accessing internet, all or any instances of inappropriate images or material which are not suitable for children and young people must be reported to line manager.